Pool Vehicle Booking System (PVBS) | Fleetwise NZ & Australia

Maximise Utilisation

You can be confident that you’ll never be left with a vehicle sitting idle in the carpark with our Pool Vehicle Booking System (PVBS). Easy to use and featuring a simple, click and confirm function, this convenient car booking software automates the entire pool car reservation process while keeping track of drivers, vehicles, and cost centres. PVBS helps to improve pool car visibility and utilisation while minimising the costs and administration work often associated with managing a fleet.

Streamlined Pool Car Bookings

Our Pool Vehicle Booking System automates the entire pool car reservation process

Web-Based Service

PVBS is fully optimised for mobile devices, so drivers can search vehicles and reserve them in real-time using any internet-enabled device

Easy to Use

Our pool car booking software’s ‘click and confirm’ function makes fleet vehicle reservations a breeze

Fleet Optimisation

Fleet optimisation software to help you manage peak vehicle demand without increasing your fleet

Key Features

Users can book pool cars themselves in real-time, saving in administration hours compared to manual or paper-based processes
Automate an email-based approval workflow for bookings that meet rule-based criteria, such as overnight bookings
Driver management software that records driver license information and restricts vehicle access if a driver's license expires
Six user access options allow you to configure different levels of access for all staff, depending on their role

Control access to vehicle pools with user assignment
Rationalise the utilisation of the pool by allocating vehicles to drivers at random for each booking
Priority code settings can be assigned to vehicles to help ‘even out’ utilisation
Auto re-allocate next-up bookings to minimise disruptions when a driver is running late
Add custom fields to the booking form for better insight into how the pool car will be used and who’s behind the wheel

View your entire fleet in real-time so you know which pool cars are in, which are out, and when drivers are due back
Automatically cancel bookings for vehicles that are not checked out within a certain timeframe to free them up for other staff
Send email alerts to administration when a pool car is taken without a booking
Receive an email receipt with calendar attachment with every confirmed booking as proof of reservation and a reminder of when the vehicle is scheduled to be taken out

Key Integrations

Fleet Management Services

Both our in-house fleet management database and vehicle booking system are fully integrated, streamlining the entire fleet management and vehicle reservation process.

Lock Box Integration

Customised car key lockbox solutions can be developed to meet your requirements while integrating with existing security systems.

GPS Tracking Integration

Our Pool Vehicle Booking System (PVBS) can be integrated with your vehicle GPS tracking system for coverage across New Zealand and Australia.

This enables:

Automatic pool car pick-up and drop-of via GPS geo fencing
Automatic odometer capture
Notifications of a pool car leaving without a booking
Automatic pool car driver identification

Single Sign On

Our Pool Vehicle Booking System (PVBS) can be integrated with Microsoft Azure Active Directory to automate the login process and improve driver management.

FAQs

How much does it cost?

Fleetwise PVBS is licensed on a per-vehicle subscription, meaning you only pay for what you need.

How do I implement the solution?

Fleetwise provides full implementation support including data migration and software training for fleet staff.

Is there a help desk if I have a problem?

Fleetwise operates a customer support desk between the hours of 8am and 5pm Mon-Fri, except for public holidays.

How will it save my fleet administrators time?

Fleetwise PVBS can automatically cancel bookings that have not been picked up, automatically reallocate bookings if a driver is running late, and send automated booking reminders and licence expiry notifications, saving on administration hours.

What are the minimum system requirements for PVBS?

The application will run on the most recent version plus the previous version of Microsoft Edge, Google Chrome, Mozilla Firefox, and Safari.

Can I book a vehicle on my phone?

Fleetwise PVBS is fully optimised for mobile devices, making it easy to make a booking, acknowledge a vehicle pick-up/drop-off, or send a message to your fleet administrator from your phone.

How are system updates implemented?

Fleetwise PVBS is a SaaS (Software as a Service) product that is hosted in the Cloud, which means all updates occur automatically.

Is my data secure?

Each PVBS client has their own database, hosted on the Microsoft Azure platform. Each database is isolated, so only the client's PVBS instance can access the data. Data is encrypted at rest and in transit. PVBS uses Azure's Advanced Threat Protection to detect and alert for suspicious activity.

How does PVBS prevent data loss?

The PVBS databases are backed up regularly. Full backups are taken weekly, differential backups are taken on a 12-24 hour basis, and transactional log backups are taken every 5 - 10 minutes. The databases and these backups are replicated to a paired Azure region to ensure they are rapidly recoverable in the event of a major datacentre outage or natural disaster.

SERVICES

Pool Vehicle Booking System