Australia's Best Car Pool Reservation System

Driving Efficiency in Australia

For over 30 years, Fleetwise has been the leading provider of fleet management software in New Zealand. Now, we’re thrilled to be helping Australian businesses maximise their fleet efficiency as well.

Maximise Pool Car Utilisation

You can be confident that you’ll never be left with a pool car sitting idle in the carpark with our vehicle reservation system. Fleetwise PVBS is a convenient car pool booking software that automates the entire pool vehicle reservation process while keeping track of drivers, vehicles, and cost centres.

Why Australians Choose Fleetwise

Streamlined Car Pool Bookings

Our Pool Vehicle Booking System (PVBS) automates the entire fleet vehicle reservation process.

Web-Based Service

PVBS is fully optimised for mobile devices, so drivers can search car pool vehicles and reserve them in real-time using any internet-enabled device.

Easy to Use

The simple ‘click and confirm’ function makes pool car reservations a breeze.

Fleet Optimisation

Fleet optimisation software to help you manage peak vehicle demand without increasing your fleet.

Key Features

Saving in admin hours, users can book vehicles for themselves in real-time anywhere in Australia, as long as there’s an internet connection
Automate an email-based approval workflow for bookings that meet rule-based criteria, such as overnight bookings
Driver management software that records driver license information and restricts vehicle access if a driver's license expires
Configure six different levels of access for all staff, depending on their role

Control access to vehicle pools with user assignment
Rationalise the fleet utilisation of the pool by allocating vehicles at random for each booking
Assign priority code settings to vehicles to ‘even out’ utilisation
Auto re-allocate next-up bookings to minimise disruptions when a driver is running late
Add custom fields to the booking form for better insight into how the vehicle will be used and who’s behind the wheel

View your entire Australian fleet in real-time so you know where every vehicle is, and when they’re due back
Automatically cancel bookings for vehicles that are not checked out within a certain timeframe, freeing them up for other staff
Send alerts to admin when a car is taken without a pool car booking
Receive an email receipt with a calendar attachment as a reminder, and as proof of reservation once a booking is confirmed

Key Integrations

Fleet Management Services

Both our in-house fleet management software and vehicle reservation system are fully integrated, streamlining the entire fleet management and reservation process.

Car Key Lockbox

Customised car key lockbox solutions can be developed to meet your requirements while integrating with existing security systems.

Vehicle GPS Tracking Devices

Fleetwise is a Geotab marketplace partner, meaning your fleet management software can be integrated with vehicle GPS tracking devices for coverage across Australia.

This enables:

Automatic pool car pick-up and drop-of via GPS geo fencing
Automatic odometer capture
Notifications of vehicles leaving without a booking
Automatic pool car driver identification

Single Sign On

Our pool car reservation system can be integrated with Microsoft Azure Active Directory to automate the login and driver management process.

FAQs

How much does it cost?

Fleetwise PVBS is licensed on a per-vehicle subscription, meaning you only pay for what you need.

How do I implement the solution?

Fleetwise provides full implementation support including data migration and software training for fleet staff.

Is there a help desk if I have a problem?

Fleetwise operates a customer help desk between the hours of 8am and 5pm Mon-Fri, except for public holidays.

Feel free to contact us either:

- By phone on +61 1800 319 660

- By email at helpdesk@fleetwise.co.nz.

How will it save my fleet administrators time?

Fleetwise PVBS can automatically cancel bookings that have not been picked up, automatically reallocate bookings if a driver is running late, and send automated booking reminders and licence expiry notifications, saving on administration hours.

What are the minimum system requirements for PVBS?

The application will run on the most recent version plus the previous version of Microsoft Edge, Google Chrome, Mozilla Firefox, and Safari.

Can I book a vehicle on my phone?

Fleetwise PVBS is fully optimised for mobile devices, making it easy to make a booking, acknowledge a vehicle pick-up/drop-off, or send a message to your fleet administrator from your phone.

How are system updates implemented?

Fleetwise PVBS is a SaaS (Software as a Service) product that is hosted in the Cloud, which means all updates occur automatically.

Is my data secure?

Each PVBS client has their own database, hosted on the Microsoft Azure platform. Each database is isolated, so only the client's PVBS instance can access the data. Data is encrypted at rest and in transit. PVBS uses Azure's Advanced Threat Protection to detect and alert for suspicious activity.

How does PVBS prevent data loss?

The PVBS databases are backed up regularly. Full backups are taken weekly, differential backups are taken on a 12-24 hour basis, and transactional log backups are taken every 5 - 10 minutes. The databases and these backups are replicated to a paired Azure region to ensure they are rapidly recoverable in the event of a major datacentre outage or natural disaster.

Looking To Drive Fleet Efficiencies?

Car Pool Management Software For Australia